8 Agency Designation,, 2605(b)(6) - Assurance 6

recipients and the Commonwealth of Puerto Rico) 8.1 How would you categorize the primary responsibility of your State agency? Administration Agency Commerce Agency Community Services Agency Energy/Environment Agency Housing Agency State Department of Welfare (administers TANF, SNAP, and/or Medicaid) Economic Development Agency Other - Describe: Include current list of subrecipient name, main office address (do not list P.O. Box), phone number, county(s) served, Congressional District, and UEI number. Used for Near hotline and OCS Service Provider Tool and clearinghouse. Alternate Outreach and Intake, 2605(b)(15) - Assurance 15 If you selected "State Department of Welfare (administers TANF, SNAP, and/or Medicaid)" in question 8.1, you must complete questions 8.2, 8. 3, and 8.4, as applicable. 8.2 How do you provide alternate outreach and intake for heating assistance? N/A 8.3 How do you provide alternate outreach and intake for cooling assistance?> N/A 8.4 How do you provide alternate outreach and intake for crisis assistance? N/A 8.5 LIHEAP Component Administration. Heating Cooling Crisis Weatherization 8.5a Who determines client eligibility? Community Action Agencies Community Action Agencies Community Action Agencies Community Action Agencies 8.5b Who processes benefit payments to gas and electric vendors? Community Action Agencies Community Action Agencies Community Action Agencies 8.5c who processes benefit payments to bulk fuel vendors? Community Action Agencies Community Action Agencies Community Action Agencies 8.5d Who performs installation of weatherization measures? Community Action Agencies Include a current list of subrecipient(s) name, main office address (do not list P.O. Box), phone number, county(s) served, Congressional District, and UEI number. If any of your LIHEAP components are not centrally-administered by a state agency, you must complete questions 8.6, 8.7, 8.8, and, if applicable, 8.9. 8.6 What is your process for selecting local administering agencies? OEO may redesignate an eligible entity if an area of the state is not served or ceases to be served by an eligible entity. This includes situations where an existing eligible entity goes out of business, funding is terminated, or relinquishes its designation as an eligible entity. The procedure for redesignation shall be as follows: 1. The State will notify in writing and request written applications from:(a) Any private nonprofit organization that is geographically located in the unserved area, that can provide a range of services designed to meet the requirements of the LIHEAP Statute; and (b)Any private nonprofit eligible entity that is geographically located in an area contiguous to or within reasonable proximity of the unserved area and that is already providing related services in the unserved area. 2. Special Consideration. The designation shall be granted to an organization of demonstrated effectiveness in meeting the goals and purposes of LIHEAP. Priority may be given to eligible entities that are providing related services in the unserved area. Each CAA is assigned a service area made up of a county or counties whereby program services of these grants are provided to specific county residents. Allocations for LIHEAP and the LIHEAP Weatherization Assistance Program (LWAP) are prepared by OEO’s Fiscal Manager. Sub-grantee allocations for each grant are calculated based on the poverty rates of the county(ies) served by the sub-grantee. Disbursements are payments to the sub-grantees for administrative and program costs based, in part, on the funding allocated to a sub-grantee, timing, and reason for disbursement. All disbursements made to sub-grantees must ensure that the time between the day the funds are paid to the sub-grantee and when the sub-grantee spends the funds are minimized, ensuring compliance with federal requirements. The SC OEO references guidance in section 2 C. F.R 200.305(b)(1). During the program year, it is the sub-grantee’s responsibility to track expenditures and submit a Certification of Advancement of Funds requesting funds needed and the reason for the request through the statewide database. The Certification of Advancement of Funds must be signed and dated by the sub-grantee’s Executive Director, Finance Officer, and Program Officer. A separate form is required for each grant. The Senior Fiscal Manager must review the request, and if approved, a disbursement request will be submitted to Accounts Payable within the Department of Administration’s Finance office for processing. 8.7 How many local administering agencies do you use? 13 8.8 Have you changed any local administering agencies in the last year? Yes No 8.9 If so, why? Agency was in noncompliance with Grant recipient requirements for LIHEAP - Agency is under criminal investigation Added agency Agency closed Other - describe N/A 8.10 If a subrecipient is no longer providing LIHEAP, are you aware of prior-year LIHEAP funds being mismanaged or misspent? Yes No 8.10a If yes, please explain. N/A 8.10b If you are aware, were other federal programs impacted such as CSBG, SSBG, Head Start, TANF, and Department of Energy Weatherization funding, etc. Yes No 8.10c If yes, please explain. N/A If any of the above questions require further explanation or clarification that could not be made in the fields provided, attach a document with said explanation here.