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TANF POLICY MANUAL

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• Inform the BG of the responsibility to report receipt of SSN no later than the next redetermination or six months, whichever comes first • Set an alert on CHIP for six months from the date of SSN application • Determine if the SSN has been reported when the alert appears, and if not, obtain the SSN from the BG if it has been received.

CAUTION: In these cases, the ES Worker must not complete an SS-5 as this could result in a child being issued duplicate SSNs. Once an application for an SSN have been made, the BG must provide one of the following documents as proof that the application for an SSN was completed: • SSA-2853, Message from Social Security Form, is a receipt that the hospital representative gives to the parent as proof that he or she elected to have a SSN assigned to his or her child through the enumeration at birth process. or • DSS Form 3249, Newborn Verification of Application for Social Security Number. This certifies that a Social Security Number was requested.

3. CHIP Processing On CHIP screen SSDO, in the SS-5 date column, the ES Worker must enter the date the birth registration form was signed by the parent, or when the SSA-2853 or DSS Form 3249, was signed by the hospital official. CHIP will alert the ES Worker at the approximate time the SSN should be received by the parent.

4. Application Time Frame If the parent of a newborn child does not choose to apply for the child's SSN while the child is in the hospital, the parent must apply for the child's SSN before the first day of the second month after the child’s birth or before the first day of the second month after the mother's discharge from the hospital.

5. ES Worker Responsibilities When verification of an application for an SSN is recorded, the ES Worker should: A. Inform the A/R of the responsibility to report receipt of the SSN card within 10 days. B. Set an alert on CHIP for 30 days from the date of application. C. Contact the A/R when the alert appears/generates by sending CHIP Notice C007 in order to: 1. Obtain the SSN if it has been received 2. Remind the A/R of the reporting requirement if the SSN has not been received

NOTE: If the SSN has not been recorded on CHIP within 6 months, an alert will be system generated.

6. ES Worker Action for Non-Cooperation The ES Worker must explain to the A/R that failure to provide or apply for an SSN for each BG member will result in a sanction. The person for whom the SSN is not furnished is disqualified until