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TANF POLICY MANUAL

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Actual hours of participation will be reported on individual time sheets and activity logs for every day of every week in each month. Actual hours spent in class as well as time spent performing clinical requirements, lab work or other ancillary activities (e.g. special learning needs, vocational assessment and counseling and barrier removal activities) required for approved vocational educational training programs are considered to be a part of the primary activity for which it is required and is countable.

DSS will obtain a monthly report advising whether the student is regularly attending classes and whether they are performing satisfactorily. These are used to determine class attendance.

Total homework time counted for participation cannot exceed the hours required for or advised by the educational program/institution. A statement must be obtained from the educational program/institution that indicates the amount of homework required for each class. Actual time spent in supervised study halls, monitored study and homework sessions will be counted, if documented and verified by a signed time sheet or record of attendance. Up to one hour of unsupervised homework time can count for each hour of class room time.

NOTE: Homework can be a combination of supervised and unsupervised time.

Any distance learning participation must be documented by on-line participation or completion of instructional learning packets or workbooks. Mechanisms for verifying and documenting actual hours of supervised participation may include on-line tracking of time participating in the educational activity, combined with intermittent review of work assigned to and completed by the student or reasonable approximations of the time required to complete work packets as determined by the education provider and approved by DSS. Detailed records of the instruction provided, dates when student packets were sent out and received, performance on the assigned work, as well as, the assignments completed by all students on the roster must be maintained.

Distance learning components must be supported by instructional support and include mechanisms for providing reports that document progress and the time the student is accessing the online training program. Holidays and limited excused absences will also count as hours of participation.

C. Verification of hours Attendance participation will be recorded on an individual report provided by the institution documenting hours of attendance on a daily basis and verified every two (2) weeks.

Acceptable forms of documentation will be:

1. Log-in and log-out records 2. Time sheets and attendance logs 3. School Records certified by a designated school official

Contractors and educational providers are responsible for daily supervision of assigned clients and must submit documentation of total hours of participation in their program on a bi-weekly basis to DSS. A daily attendance record is used to reflect actual hours of attendance; this form is signed by the client and the contractor or class instructor.