Page 210

TANF POLICY MANUAL

_____________________________________________________________________________________________ 210

Job Readiness Assistance hours will be actual classroom and/or supervised activities that meet the definition of Job Readiness Assistance. For job readiness activities, the service provider maintains individual attendance records and must submit these to DSS at least bi-weekly. The Case Manager reviews the reported information and files it in the individual’s case record.

Countable hours for individuals participating in substance abuse, mental health treatment or rehabilitative activities are based on a treatment plan signed by a qualified medical or mental health professional. Authorized treatment providers provide, at least bi-weekly, an individual time sheet or other document specifying the actual hours of attendance. All individual time sheets and other related documents are filed in the individual’s case record.

B. Verification of Hours Verification of hours will be determined by several sources. Job search completed as part of a formal supervised program will have hours verified by the site supervisor. Directed Job Search hours will be verified through the use of the DSS Job Contact Time Sheet Form. Job Readiness Assistance hours will be verified by the site supervisor.

Client attendance at on-site sessions five days a week are verified through vendor time sheets. Other activities are reported by clients to their Case Managers during weekly meetings. Clients submit a job log which includes a signed timesheet. Vendors must provide a notation that a review has been completed for reasonableness and whether the log/timesheet has been accepted. Attendance in job readiness classes will be documented through attendance sheets signed by the trainer and the client. Documentation that contains an original signature is preferred.

The Case Manager or other DSS staff will ensure the accuracy of the reported information by conducting random reviews and follow-up with employers.

The verification review will include contact with the employers to verify the documented information, confirmation of completed job interviews, and other related measures.

When the logs are incomplete or verification does not validate the activity, we will not report the hours for the work participation rate. Acceptable forms of documentation will be: 1. Supervised Job Search Log/Job Search Verification -DSS Form 1319 2. Attendance Records from Provider

C. Method of Supervision For job search activities, the Case Manager provides daily supervision, including daily responsibility for oversight of an individual’s participation, although this does not necessarily mean that there will be daily contact with the participant. Daily supervision of a job search participant may include access to a case manager or other employment services provider worker for the participant to report on progress or seek additional guidance as needed before the next regularly scheduled contact. In