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S N A P M A N U A L

19 School Breakfast programs based on their receipt of Supplemental Nutrition Assistance Program benefits. Agency recipients of information released under this section must adequately protect the information against unauthorized disclosure to persons or for purposes not specified in this section. In addition, information received through the IEVS must be protected from unauthorized disclosure as required by regulations established by the information provider. If there is a written request by a responsible member of the household or the currently authorized representative, to review material and information contained in its case file, the material and information contained in the case file will be made available for inspection during normal business hours. However, the Agency may withhold confidential information, such as the names of individuals who have disclosed information about the household without the household’s knowledge, or the nature or status of pending criminal prosecution. (4) Information available to the public Federal regulations, Federal procedures embodied in FNS notices and policy memos, State Plans of Operation, and corrective action plans will be available upon request for examination by members of the public during office hours at the Economic Services (ES) Policy Unit at SCDSS State Office, as well as at USDA FNS regional and national offices. The SNAP Policy Manual will be available for examination upon request at each local county DSS as well as at the ES Policy Unit at SCDSS State Office and FNS Regional offices. The SNAP Policy Manual may also be accessed online. (5) Records and reports SCDSS will keep such records and submit such reports and other information as required by USDA FNS. (6) Retention of records SCDSS will retain all SNAP records in an orderly fashion. For audit and review purposes, all information used to determine eligibility will be retained for a period of 3 years from the current certification period (four (4) years from the current date). The Agency will retain fiscal records and accountable documents for 3 years from the date of fiscal or administrative closure. Fiscal closure means that obligations for or against the Federal government have been liquidated. Administrative closure means that SCDSS has determined and documented that no further action to liquidate the obligation is appropriate. Fiscal records and accountable documents include, but are not limited to, claims and documentation of lost benefits.