Page 57

Child Care Scholarship Policy Manual 57

the BASE and any special duty or special pay when calculating the income. For determining the hours of employment, use what the applicant indicated on their application.

PRESUMPTIVE ELIGIBILITY PROCESS FOR NEW EMPLOYMENT AND JOB SEARCH CATEGORIE Presumptive eligibility is used on a limited basis and is used to assist a Child Care Scholarship Program client with child care who has obtained a new job and is in the process of obtaining verification of the employment or for the funding categories that allow for job search such as Homeless, DLL, Head Start, etc. The client is in need of child care to maintain their new job or when allowed, to seek employment. The client will be given twelve weeks (3 months) of full time or part time care based on how many hours the client or case manager initially indicates they are working, in school, or in training. If the client is in a funding category that allows for job search, 12 full time weeks will be given, unless otherwise indicated. Child Care staff will follow the procedures listed below in order to process the extension of services when a client was originally approved for presumptive and has submitted the required documentation: 1. Print the application from the Benefits Portal, On-base or SCOSA system, if needed 2. Complete a new Eligibility Worksheet 3. The same application number previously assigned for the presumptive care will be notated and a note added to the eligibility worksheet indicating that the client has provided the documentation to support work/school/training. 4. Update the application from the Benefits Portal, On-base or SCOSA to include the new employment information and initial the changes. 5. If eligible, staff will extend the connection for the child through the end of the original 12 months of eligibility under the correct half time or full-time funding (to avoid a potential increase in co-pay). 6. Staff document the client’s memo field indicating that the client was initially determined eligible for presumptive services and that documentation has been received and services extended through the full 12 months. 7. Send the eligibility worksheet along with the supporting documentation to be imaged.