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Child Care Scholarship Policy Manual 53

2.2.2 ACCEPTABLE METHODS OF VERIFICATION Acceptable methods of verification of employment include the following: Pay Stubs - The preferred method of employment verification. The most recent 30 days of pay stubs should be submitted when an applicant submits an application. Pay stubs are required when a client has been employed over 60 days. Letters from employers - Letters of employment will be accepted only when a client has started a new job, has a documented commitment of employment to begin within 2 weeks or is returning to work after being on leave. If the letter of employment indicates that the client has been employed for over 60 days, pay stubs will be requested. Offer Letters - Offer letters will be accepted only for applicants who are within two weeks from staring a new job. The offer letter must also be signed by the applicant indicating the acceptance of the job. Clients Paid in Cash - If a client is paid only in cash and does not receive pay stubs, a letter on company letterhead or from the employer must be submitted. Calls must be made by staff to verify these letters. Staff must call the employer to verify. Leave Earning Statement - For an applicant in the military, a Leave Earning Statement (LES) is the only acceptable method of verification. When determining the pay, use only the BASE pay and any special duty pay (bonus) when calculating the income. For determining the hours of employment, use what the applicant indicated on their application. If paid monthly, only one LES is required. If paid bi-weekly or semi-monthly, two LES’ are required. Self-Employment - For an applicant who is self-employed a schedule C is the only acceptable method of verification for an applicant that has been self- employed for over one year. If the applicant is newly self-employed and tax information is not available, the applicant may complete the Newly Self- Employment Form (DSS Form 1010) and submit to be considered for eligibility purposes. The burden of proof is always on the applicant.