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Child Care Scholarship Policy Manual 28
1.7 CHILD CARE PAYABLES
Child Care Payables is responsible for receiving all Service Voucher Logs (SVL’s) for payment. This area reviews each SVL for proper documentation of enrollment. Properly documented SVL’s are entered into the Child Care Scholarship Program database for payment. The payment process takes approximately 10-14 days to complete. A remittance advice and payment validation is generated and sent to providers detailing the services paid for each child enrolled and reflects the amount of funds deposited to the banking account or the amount of the check. Providers also receive with each remittance advice a new SVL to complete for payment for children with continued services.
Child Care Payables is also responsible for updating and entering banking information for providers requesting direct deposits to personal or business accounts. Providers MUST complete a direct deposit form, DSS Form 1105-1, Authorization Agreement and Enrollment Form for Electronic Vendor Payment and Remittance Advice and send in a VOIDED check when a deposit is made to a valid checking account. Providers electing to have funds deposited to a savings account must have their bank complete Section 3 of the direct deposit form for account verification. The form should be sent to Child Care Payables for entering into the E-pay system. A pre-note process is necessary in order for funds to be deposited to personal accounts. This process takes approximately 14 business days for proper verification of account information.
Child Care Payables is NOT responsible for the garnishment of payment due to notices of levy by other agencies such as SC Department of Revenue or the IRS. If the provider’s payment is intercepted by any agency referenced above, the provider is responsible for contacting the imposing agency for negotiating the levy. The imposing agency is responsible for forwarding release of levy notices to SCDSS when garnishments are to be terminated and the imposing agency is responsible for administering any refunds due to the provider.