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Child Care Scholarship Policy Manual 106

3.2.1 CLIENT AND RECIPIENT SOCIAL SECURITY NUMBERS The Child Care Scholarship Program currently collects (but cannot require) the client’s/child’s SSN on the child care application and uses the SSN as the primary client identifier in the database. Only the last four digits of the SSN are printed on any documentation that is sent out from the Child Care Scholarship Program. However, services will not be denied for an applicant or child who refuses to provide an SSN. In those instances, a pseudo SSN will be created.

3.2.2 PSEUDO/TEMPORARY SOCIAL SECURITY NUMBERS If the parent/caretaker or the child does not have an SSN, the child care worker may create a pseudo SSN using the following process: o The first three positions of the temporary SSN should be zeros. o The next two positions should be the child’s month of birth. o The last four positions should be the child’s day and year of birth. EXAMPLE: If the birth date is 3/4/06, the temporary SSN will be 000-03-0406. In the instance of multiple births, such as twins or if another child has the same birthday, the first child is 000, the second is 001, and so forth. The same applies to situations where there is already an existing social security number in the system with the same pseudo. Child care staff must monitor these temporary numbers and obtain the actual SSN as soon as possible. Upon receipt of the correct SSN, staff should coordinate with the designated staff to update the pseudo social security number to the actual number in order to align the changes with the SVL. Once the change is made, the designates staff will document the memo field indicating the change has been made. NOTE: Changes to names and social security numbers must be coordinated with designated staff to ensure that the changes do not affect a child care providers current payment.