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Describe how the State agency shares new policies, procedures, or other information with the intermediary or other E&T provider. Information is shared at provider meetings and via email when needed. Intermediary is notified immediately of programmatic information necessary to the operation and administration of the program. Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. The State issues a 511a form that is an authorization for the State, LISC and the providers to share information regarding each participant. This is signed by both the participant and the State. Once this in place, the providers submit a monthly eligibility list to LISC, who then aggregates the data and sends to DHS each month by encrypted file to protect the data. DHS verifies the eligibility of each participant and sends the data back to LISC by encrypted document. LISC then disaggregates the data and sends each provider their verified list. The providers use this information to prepare a monthly Outcomes report which is submitted to LISC and encrypted with a password. LISC then uploads all the data into Salesforce and provides the aggregated data quarterly to DHS. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. RI DHS Eligibility Determination System (RI Bridges) is used to capture work registrant numbers for annual and quarterly Federal reporting. LISC utilizes Salesforce to track participant data such as demographic, enrollment, component, outcomes based on training, and participation. Referrals, provider determinations and other data is tracked manually using Excel spreadsheets through LISC administrative team. Reports can be shared on request to LISC. Monthly eligibility reports are produced through DHS, sent to LISC and disseminated by LISC to providers to maintain proper billing for eligibility These systems do not interact. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. DHS monitors LISC’s performance through weekly meetings, invoice review and approval, and frequent communication. LISC includes DHS in all correspondence to providers. DHS and LISC review documents, marketing material, and program matters together before release. LISC and DHS conduct annual monitoring visits to ensure that federal accounting procedures and policies are being followed. The visits also include a review of participant files to be sure that the providers are following protocols. The monthly data reports are analyzed to be sure that the providers are reporting data correctly and technical assistance is provided if mistakes are found. When the providers submit a disbursement request, each expense is tracked to the source material and verified. No disbursements are made until any errors are corrected. Submitted invoices are reviewed by the Assistant Administrator and Fiscal Management office monthly before approved for payment. 1/29/26, 9:35 AM State Plan RI FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-rify26stateplan//index.html 12/89