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§ 275.5, “State agencies shall conduct a review once every year for large project areas, once every two years for medium project areas, and once every three years for small project areas.” Oregon has defined large, medium, and small by the number of individuals on the SNAP E&T provider’s caseload: 1,000 + is large, 300 – 999 is medium, and under 300 is small. The PME consists of a fiscal desk review and an in-person program or virtual interview. The PME ensures a provider’s SNAP E&T program is meeting all federal requirements and allows for technical assistance and/or corrective actions as needed. The SNAP E&T Operations and Policy Analyst 3’s (OPA3’s) will work with the SNAP E&T provider to identify possible solutions to best meet the program requirements. The SNAP E&T OPA3’s responsibilities include but are not limited to: • Develop annual review schedule and send to all providers prior to new FFY. • Contact SNAP E&T provider two months prior to visit to confirm details of visit and send fiscal desk review questions, with a one-month due date. • Confirm receipt of fiscal desk review questions one month prior to visit and conduct fiscal review centrally. • Attend scheduled visit and conduct review and provide fiscal review results. • Prepare summary report and send to SNAP E&T provider. • Receive any corrective actions as a result of a finding. Follow-up as appropriate. The SNAP E&T Team continues to monitor SNAP E&T provider contracts, processes, and federal/state requirements, and continues discussions on how best to review providers while maintaining sufficient program knowledge to meaningfully evaluate the providers, their performance, and their compliance. The Team has also connected with the ODHS Office of Program Integrity (OPI) Manager to discuss review compliance and develop strategies for the SNAP E&T Program integrity and compliance moving forward. Quarterly Invoices: The SNAP E&T providers are contractually required to submit their invoices on a quarterly basis. The invoices are reviewed by the SNAP E&T OPA2 who completes a spending analysis, verification of support services, number of participants served, and ensures SNAP E&T providers are within their contracted budget. The invoices also include feedback reports so the SNAP E&T providers can highlight success stories and address any challenges or barriers they experience within the previous quarter. The invoices are utilized to steer discussions with the SNAP E&T providers about their quarterly spending and allows the SNAP E&T OPA3’s to have targeted conversations and problem-solve to keep their participant numbers and spending on track. Local E&T Steering Committee meetings: Local Service Delivery Area E&T Steering Committee meetings are facilitated locally by the service delivery area leadership or STEP Navigators. The SNAP E&T OPA3’s attend this meeting as needed to hear SNAP E&T Providers offer updates on their programs and changes to processes. This provides an opportunity to monitor program successes, challenges, and changes. If there is clarification needed, the OPA3 can offer this to ensure the SNAP E&T provider is meeting Oregon and Federal SNAP E&T program guidelines. Analyze weekly/monthly/quarterly data reports: Weekly, monthly, and quarterly data reports are run and regularly analyzed for data from iMatchSkills and ODHS systems. The information gathered may be shared with the SNAP E&T providers via email. The data is used to inform program strengths and identify gaps in services. Contract Monitoring meetings with OPA3’s and SNAP E&T providers: To ensure compliance with the ODHS Office of Contracts and Procurement requirement to conduct contract monitoring at least once per contract year, the SNAP E&T Team has developed a contract monitoring schedule in addition to the PME review schedule. These contract monitoring meetings are scheduled with each provider at least once in the FFY to review program offerings, data entry, compliance, budget and numbers served, and to offer any needed technical assistance to ensure services are meeting the needs of participants. 1/29/26, 9:33 AM State Plan OR FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-orfy26stateplan//index.html 46/378