Page 878
878 Chapter 5:Temporary Assistance for Domestic Violence Survivors (TA-DVS) Program • Section 2: Application (07/2026) • Survivor is an ODHS employee.
See Domestic Violence Staff Tools for this process. Situations when it may not be safe to case note in ONE: • The abuser is an ODHS employee.
What is the likelihood the abuser will look in the system?
Will the abuser know the survivor has applied for TA-DVS?
Would they know how to find the information?
What is the safety concern if the information is located? • The abuser is a community partner and has access to ONE or ODHS systems and other case files.
Have they looked before?
Do they have access?
Do they know to look?
Have they threatened looking?
What is the safety concern if the information is located? • The survivor believes the abuser has access to any computer system. Either they are a hacker or other public figure.
Have they hacked or gained access to government systems before?
Have they threatened to hack or gain access to government systems and have the ability to hack into the system?
Have they hacked or gained access to systems to obtain survivor information before?
What is the safety concern if the information is located? How to store a hard file when not safe to case note in ONE Manager holds file in a locked file for the 90-day certification period. Some offices may have a lead or district point hold these files. Manager holds the file in a locked file for an additional 12 months (for review of the file for subsequent requests for the TA-DVS Program or for impact to other cases) after close of the 90-day certification period, so it can be reviewed if there is a subsequent request. Route to EDMS as restricted file. Do not secure in EDMS. Case note in ONE to indicate the file location. There must be tracking in our systems of the TA-DVS intake. This is for survivor safety, to follow-up on the case and for covering workers or offices to support the survivor. For example: “ See hard file for case notes. File stored in Manager AJB’s desk at branch 2001.” Confidentiality Confidentiality is assumed in cases involving domestic violence or for which domestic violence can be inferred. This includes, but is not limited to, application or receipt of TA-DVS.