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726 Chapter 3:Processes and procedures • Section 5: Program integrity (07/2026) Establishing overpayments in months of ongoing eligibility When an overpayment is caused by reported or unreported changes as required per Changes That Must Be Reported (OAR 461-170-0011 and OAR 414-175-0060), the overpayment start date is determined as follows: For cases in CRS: Administrative error overpayments: When the change is reported as required per OAR 461-170-0011, allow 10 days to report the change, 10 days to take action, and the notice period per Notice Period (OAR 461-175-0050). An individual’s error and fraud overpayments: When the change is not reported as required per OAR 461-170-0011, allow 10 days to report the change and the notice period per OAR 461-175-0050 only. For cases in SRS: For SRS the overpayment start date is the same for reported or unreported changes Per OAR 461-170-0011 and OAR 414-175-0060, required changes must be reported by the 10th day of the month following the month of occurrence. The overpayment begins the month after the required change report is due. This allows for the required notice period per OAR 461-175-0050 and OAR 414-175-0055. This applies to administrative error, an individual’s error, and fraud overpayments. Establishing overpayments when prospective budgeting was used It is not an overpayment when prospective budgeting is used to calculate income and the actual income is different unless: • ODHS|OHA failed to use income reported • ODHS|OHA miscalculated the income • The filing group, ineligible student, or authorized representative failed to make a required change report • The filing group, ineligible student, or authorized representative provided inaccurate information, or • The filing group, ineligible student or, authorized representative withheld information. Continuation of benefits pending a hearing When benefits issued incorrectly are continued unreduced pending a hearing and the hearing decision supports ODHS|OHA, the additional benefits beyond the initial notice period are an overpayment. This overpayment is considered an individual’s error. Calculate from the date of the proposed action to the date benefits are reduced or closed as a result of the hearing decision. In all programs except OSIPM, when an individual disputes a disqualification and benefits are continued, do not establish an overpayment for the continued benefits unless an overpayment exists for a reason other than the disqualification. The disqualification will be applied when ODHS|OHA is upheld.