Page 40

PROVIDER DETERMINATIONS In accordance with 7 CFR 273.7(c)(18) a State agency must ensure that E&T providers are informed of their authority and responsibility to determine if an individual is ill-suited for a particular E&T component. Describe the process used by E&T providers to communicate provider determinations to the State agency. When an E&T provider determines that an individual is ill-suited for an E&T component, they promptly notify the State agency through email at oksnapworks@okdhs.org. This notification must occur immediately and no later than 10 days after the determination is made. The email includes: 1. Participant Information: The provider specifies the participant's name and case number to ensure accurate identification. 2. Detailed Explanation: The provider provides a thorough explanation detailing why the determination was made, citing specific reasons or criteria that led to the decision. 3. Steps Following Determination: Additionally, the provider outlines the steps or actions that will be initiated following the determination. This may involve recommendations for alternative E&T components, referrals to workforce partnerships, reassessment procedures, or coordination with other support programs. This process ensures timely and comprehensive communication between E&T providers and the State agency regarding participant eligibility and program engagement. Describe how the State agency notifies clients of a provider determination. Within 3 business days of receiving a provider’s notification, OK SNAP Works staff review the documentation and make the final determination of whether a participant may continue in an E&T component. Providers do not make the final decision. Eligibility staff then attempt to contact the participant by phone. If unsuccessful, staff follow up using text, email, or mail. Once contact is made, the participant is informed of: • The determination and the reason, • Next steps, such as reassignment to another E&T component, referral to a different provider, or supportive services to address barriers, and • Implications for work requirements if applicable (e.g., ABAWD status). All determinations and participant contacts are documented in OK SNAP Works, ensuring compliance with 7 CFR 273.7(c)(18). What is the timeframe for contacting clients after receiving a provider determination? 1-3 Days 4-7 Days 8-10 Days 1/29/26, 9:31 AM State Plan OK FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-okfy26stateplan//index.html 40/156