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reimbursement requests through invoices with supporting documentation. This offsite process includes a meticulous review of invoices to verify allowable costs and a comparison against detailed monthly reports to ensure expenditures align with approved budgets and cost allocations. Two Program Field Representatives (PFRs) conduct the initial thorough review of all invoices and reports. Each invoice is scrutinized to confirm compliance with federal and state guidelines, including: • Costs are allowable, reasonable, and necessary for the delivery of SNAP E&T services • Expenses are directly related to participant engagement and supported by adequate documentation • Each participant support has a direct link to an eligible SNAP E&T participant, with documentation in Ergo or the PAS • Administrative and operational expenses are consistent with the approved budget and scope of work • No supplanting of other funds or double billing occurs • Allocations (such as staff time, rent, utilities, and shared resources) are properly documented and justified • Invoices reconcile with participant activity, ensuring that services claimed correspond to active SNAP E&T participation After this PFR review, the Program Manager provides final approval to ensure all financial activities align with 2 CFR Part 200 cost principles, federal SNAP E&T regulations, and state policy. In addition to monthly invoice reviews, providers are required to complete an annual offsite fiscal questionnaire. This questionnaire verifies compliance with fiscal accountability standards such as internal controls, cost allocation methods, documentation procedures, and record retention. This multi-layered fiscal monitoring process ensures transparency, accountability, and integrity in financial operations. By requiring participant-linked documentation, layered invoice reviews, and annual compliance checks, Oklahoma minimizes the risk of errors, fraud, or misuse of funds while maintaining the highest standards of accountability in the SNAP E&T program. How frequently does the State agency monitor E&T providers’ program and fiscal operations? Daily Weekly Monthly Quarterly Bi-Annually Annually Other Explain the frequency at which the State agency monitors E&T providers’ program and fiscal operations. The State monitors providers on different cycles depending on the type of oversight. Fiscal monitoring is conducted monthly through the review of invoices and supporting documentation to ensure compliance with federal cost principles and state policy. Program monitoring is conducted quarterly through reviews of provider performance and participant case documentation, with technical assistance provided as needed. In addition, an annual Management Evaluation (ME) is conducted for each provider to ensure comprehensive compliance with SNAP E&T program requirements. Providers are also monitored on an ongoing monthly 1/29/26, 9:31 AM State Plan OK FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-okfy26stateplan//index.html 20/156