eligibility-and-enrollment-continuity-of-care-12-month-eligibility

Reason(s) for non-compliance: • The Lead Agency does not appropriately limit what families must report during the 12- month eligibility period, as required by 98.21(h)(2). (Plan Question 2.5.4) Overall Target Completion Date: 10/31/2025 Action Step Number Action Step Description Target Completion Date 1 DCY will issue a Procedure letter providing guidance to county Job and Family Service agencies (CJFS) and Programs on changes to reporting requirements during the 12-month eligibility period. The Department of Children and Youth (DCY) will make the following adjustments to limit what a family must report during the 12-month eligibility period: 1. Family reporting will be limited to the following: - Increase in family income over 85% of the SMI. - Non temporary changes in caretaker participation in a qualifying activity. - Address changes. 2. Family is not required but may report the following to reduce their copay or change the authorization category for their child. - Decrease in family income. - Changes in household composition - When a caretaker wants or needs to change the category of authorization for the child. Verification of qualifying activity is required to increase a child's category of authorization. - When a caretaker wants to switch to a different provider of publicly funded child care services. 3. Providers will be required to report the following changes: 03/01/2025 - When a preschool child becomes a school-age child and begins attending elementary school. - When a school-age child changes schools. - When a child stops attending a child care program that is authorized to provide publicly funded child care services for the child. 2 DCY will make changes to Ohio Administrative Code to adjust the reporting requirement for families and providers. 10/31/2025 3 Updating the reporting process for families and providers will include enhancements to the state IT systems that support the eligibility determination process. This system includes the Ohio Benefits (OB) system. 10/31/2025