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______________________________________________________________________________ DIVISION OF WELFARE AND SUPPORTIVE SERVICES Child Care Policy Manual Glossary Absent Parent — A child's parent who is not residing in the home, also known as, non-custodial parent. Active Overpayment — An overpayment which is open and being pursued and/or paid against. Adequate Notice — Advance notice of an adverse action is provided to the household on proposed case actions. Note: Some actions do not require advance notification. Advance Notice — Adequate notice of adverse action provided at least 10 days before taking an action on an ongoing or open case. Adverse Action — Any Child Care Program action resulting in suspension, reduction, or termination of benefits. Denied cases do not require adverse action. Annual Fee — A fee charged by the provider on an annual basis for each child in their care. Annualize — To average income over a 12-month period. Annuity — An amount payable yearly or at other regular intervals. Appeal — An applicant /customer’s request for a case review regarding a Child Care case worker’s negative action. Applicant — An individual who applies for child care assistance. Application — When receiving requests for assistance, the Child Care Program must accept any designated application form, which contains at least the applicant's name, address, and signature or the signature of a responsible household member or authorized representative. The applicant must answer all the questions on the application before the household can be approved. Applied Portion — The Applied Portion is the amount of the Family Copayment Contribution that the parent/guardian is responsible to pay on a monthly basis in addition to any overage. Approval Date — The date the Child Care case manager signs the certificate authorizing a child care scholarship. Authorized Representative (AR) — Someone acting responsibly for a customer in the various aspects of the application and/or reapplication process. Base Subsidy Reimbursement Rate — The 1-star rate cited on the Child Care Subsidy Reimbursement Rates chart for licenses provider types. The Base Subsidy Reimbursement Rate is also listed for Family, Friend, Neighbor (FFN) and Head Start Wraparound providers. Bureau of Indian Affairs (BIA) — The BIA works to enhance the quality of life, to promote economic opportunity, and to carry out the responsibility to protect and improve the trust assets of American Indians, Indian tribes, and Alaska Natives. Glossary [1] MTL 01/24 July 1, 2024