equal-access-payment-practices

Reason(s) for non-compliance: • The Lead Agency does not pay all provider types prospectively or alternatively does not demonstrate that it is not a generally-accepted practice for all provider types, as required by 98.45(m)(1). (Plan Question 4.4.1a). Please note the Lead Agency has an approved waiver for this requirement through July 31, 2026. Overall Target Completion Date: 07/31/2026 Action Step Number Action Step Description Target Completion Date 1 DHS/DFD will conduct in-depth research, peer-to- peer meetings to learn best practices, explore existing models and approaches, convene a planning committee. In addition, time is needed to develop a communication plan, conduct outreach, and development and design of a payment IT solution, which involves procurement activities. DHS/DFD will work closely with ACF and request technical assistance to help New Jersey plan and prepare for implementing the prospective payments provision of CCDF. 07/31/2026 2 Develop Payment Policies: Pay based on enrollment rather than attendance to ensure 07/31/2026 stability for providers. Issue payments in advance for pre-determine period (weekly, bi-weekly or monthly). 3 Design the Payment System: Develop a system to process prospective payments, ensuring compliance with CCDBG reporting and audit requirements. The functionalities will include family and provider enrollment and payment tracking. Furthermore, ensure system complies with data protection standards to safeguard information. 07/31/2026 4 Training: Train and offer technical assistance for providers on managing prospective payments, maintaining enrollment records, and meeting CCDBG compliance requirement. Provide family outreach for families to understand how payments are made and their responsibilities of reporting changes in circumstances. 07/31/2026 5 Monitor and Compliance: Track payment timeliness, participation rate and provider feedback. Conduct regular audits to ensure compliance with CCDBG rules. Evaluate the impact of prospective payments on provider stability and family access. 07/31/2026