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N.J.A.C. 10:70-7.3 This file includes all Regulations adopted and published through the New Jersey Register, Vol. 57 No. 12, June 16, 2025 NJ - New Jersey Administrative Code > TITLE 10. HUMAN SERVICES > CHAPTER 70. MEDICALLY NEEDY PROGRAM > SUBCHAPTER 7. OTHER ADMINISTRATIVE REQUIREMENTS § 10:70-7.3 Case records (a) The purpose of the case record is to provide a complete documentary record of county board of social services decisions and actions and the reasons thereto. (b) The case record shall include: 1. A record of all county board of social services actions and decisions relating to the case, as well as, documentary evidence relating to such actions and decisions, including application forms; 2. All medical reports and a record of action of the Disability Review Section as appropriate; 3. All forms relating to financial eligibility including, when appropriate, spend-down liability; and 4. All case-related correspondence, memorandum, and documents except those required by law or regulation to be maintained elsewhere. (c) No case record, or part thereof, shall be removed from its file location without a record identifying the person who has custody of it. (d) No case record, or part thereof, shall be removed from the county board of social services offices except upon the specific authorization of the agency director, deputy director, or other person specifically designated by the agency director to authorize such removal. (e) All case records shall be filed in a secure and fire-resistant location. History HISTORY: Amended by R.1991 d.331, effective July 1, 1991. See: 23 N.J.R. 964(a), 23 N.J.R. 2042(a). In (b)2, "Medical Review Team" changed to "Disability Review Section." Amended by R.2006 d.364, effective October 16, 2006. See: 38 N.J.R. 2368(a), 38 N.J.R. 4480(c). In (a), (b)1, and (d), substituted "board of social services" for "welfare agency". Annotations Notes