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(a) Providers shall ensure that for each child, upon the child’s first day in attendance, there is a “Child Care Registration and Emergency Information for License Exempt Programs” (May 2023) form completed and signed by the parent, on file, which contains:
(1) Full legal name of the child;
(2) Child’s date of birth;
(3) Date of enrollment at the provider;
(4) The name, physical address, and mailing address of the parent responsible for the child;
(5) Telephone numbers for the child’s parent and instructions as to how the parent can be contacted during the hours that the child is at the program;
(6) Email addresses for the parent, if available;
(7) The name, address, telephone number, and relationship of at least one person who will assume responsibility for the child, if for any reason, the parent cannot be reached immediately in an emergency;
(8) Any chronic conditions, allergies, or medications to be administered in the event of sudden illness or injury;
(9) Written parental permission for first aid treatment;
(10) Written parental permission for emergency medical transportation and treatment;
(11) The name and telephone number of each child’s physician or health care provider; and
(12) Names, addresses, telephone numbers, and relationships of any person other than parent who are authorized to remove the child from the provider.
(b) There shall be a telephone that is operable and accessible to the provider during all operating hours for incoming and outgoing calls.
(c) Pursuant to 45 CFR Part 98.41, providers shall develop an emergency operations plan (EOP) for responding to natural, human-caused, or technological incidences, which shall contain procedures including, but not limited to:
(1) Evacuation;
(2) Relocation;
(3) Shelter-in-place;
(4) Lockdown;
(5) Communication and reunification with families;
(6) Continuity of operations;
(7) Accommodations of infants and toddlers;
(8) Accommodations of children with disabilities; and
(9) Accommodations of children with chronic medical conditions.
(d) Providers shall practice no less than 2 components of their EOP with children, no less than twice per year and maintain a written record of the practiced components.
(e) If a child is seriously injured while in the care of the provider, including fractures, dislocations, stitches, second or third degree burns, concussions, or loss of consciousness, or any other injury which results in calling 911, requires emergency medical treatment, or hospitalization, the provider shall:
(1) Notify the child’s parent immediately;
(2) Notify the department within 48 hours; and
(3) Provide to the department a written report which details the nature and circumstances of the serious injury within one week of the incident.
(f) If a child goes missing while in the care of the provider, the provider shall call emergency police services, or 911, as soon as the provider has determined that the child cannot be promptly located on the premises of the child care provider.
(g) Providers shall report any occurrence of a missing child as described in (f) above to the department within 24 hours.
(h) If a child dies while in childcare, providers shall:
(1) Notify emergency personnel and the child’s parent immediately;
(2) Notify the department of the death within 24 hours; and
(3) Provide to the department a written report which details the circumstances which led up to the death within 72 hours of the incident.
(i) In addition to the reporting requirements under (h) above, providers shall, upon request, provide the department with any other available information regarding the death.
Source. #12536, eff 5-24-18; ss by #13650, eff 5-25-23