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004.03(C) DEPOSITS. The Department does not pay deposits to hold a space or guarantee services. 004.04 ACTIVITY FEES. An activity fee must be billed as a separate service. Activity fees are only paid to licensed programs. The activity fee must not exceed what is charged to private pay families or the Department’s maximum rate. 004.04(A) LIMITATIONS. Activity fees are for toddler, preschool, and school-aged children during summer months. 004.04(B) WRITTEN POLICIES. In order to receive an activity fee, the child care provider must have a written policy that describes how the activity fee is required for private pay families and the specific amount of the fee. 004.05 RECIPIENT CHARGES. The recipient is responsible for payment of fees assessed for failure to pick up the child by the end of the program’s day. 004.05(A) INCLUDED IN SUBSIDY RATE. The following are included in the Child Care Subsidy rate: (i) Cost of the facility, including utilities, and indoor and outdoor space where care occurs; (ii) Staff salaries, benefits, training, and indirect costs; (iii) Equipment, toys, and materials needed to operate; and (iv) Food children are served. 004.05(B) LIMITATIONS. Recipients cannot be asked to pay additional fees for the expenses included in the subsidy rate. 004.06 SPECIAL NEEDS CHILD CARE RATE EXCEPTIONS. The Department may approve an increased payment rate for a child with special needs. 004.06(A) FACTORS TO BE CONSIDERED. For a special needs child, the rate for service is not based on the diagnosis, but rather, on the care and equipment needed beyond that for normal child care. 004.07 ACCREDITED PROVIDERS. Providers who have current accreditation with Department approved accrediting organizations are eligible to receive the lower of: (A) Their private rate; or (B) The Department’s maximum rate for accredited providers. 004.08 TRANSPORTATION TO AND FROM HOME. For recipients without a vehicle or whose vehicle is broken down, the Department may approve Page 24 of 41