8 Agency Designation,, 2605(b)(6) - Assurance 6

recipients and the Commonwealth of Puerto Rico) 8.1 How would you categorize the primary responsibility of your State agency? Administration Agency Commerce Agency Community Services Agency Energy/Environment Agency Housing Agency State Department of Welfare (administers TANF, SNAP, and/or Medicaid) Economic Development Agency Other - Describe: Include current list of subrecipient name, main office address (do not list P.O. Box), phone number, county(s) served, Congressional District, and UEI number. Used for Near hotline and OCS Service Provider Tool and clearinghouse. Alternate Outreach and Intake, 2605(b)(15) - Assurance 15 If you selected "State Department of Welfare (administers TANF, SNAP, and/or Medicaid)" in question 8.1, you must complete questions 8.2, 8. 3, and 8.4, as applicable. 8.2 How do you provide alternate outreach and intake for heating assistance? The North Dakota Council of Community Action Agency Directors, representing the seven (7) regional community action agencies, have ag continue to provide outreach and intake function for LIHEAP heating assistance and crisis situations. In addition, the Department has contracted wit Options to conduct statewide outreach services. The North Dakota Department of Health and Human Services, Aging Services Division, as the statewide agency for Aging Services employ managers that work in communities across North Dakota. The HCBS case managers will continue to provide outreach and intake functions for LIHE assistance and crisis situations. The North Dakota LIHEAP has agreed to provide appropriate staff training, administrative forms and printed information to the regional com action agencies and the state HCBS case managers. The outreach function and the intake function assigned to these alternate sites are defined in Section E of the ND State Plan attachments doc Intake Function: Intake is defined as the beginning formal contact(s) with a potential applicant to provide program information and explanat provide the application form with instructions for completion and submission. Outreach Function: This term is similar to the general outreach activities and processes described in Section G except that special service ou activities are not included. To assure that all households are aware of the program and the application process, the outreach function takes advantage opportunities to publicize the LIHEAP through a variety of publicity methods including, but not limited to, the public media, meetings and presenta and brochures. The Department also contracts with Community Options Inc. to provide outreach services with a focus on elderly and disabled people. Outreach – Marketing The state will LIHEAP funds to implement a marketing campaign via a third-party vendor. The marketing efforts will focus on promoting up and the emergency furnace repair and replacement and cooling efforts. See Section B (2) of State Plan of Operations attached. 8.3 How do you provide alternate outreach and intake for cooling assistance?> See Section B (2) of the ND State Plan attachments document: See 8.2 above. 8.4 How do you provide alternate outreach and intake for crisis assistance? See Section B (2) of the ND State Plan attachments document: See 8.2 above. 8.5 LIHEAP Component Administration. Heating Cooling Crisis Weatherization 8.5a Who determines client eligibility? Local County Government Local County Government Community Action Agencies Local County Government Local County Government 8.5b Who processes benefit payments to gas and electric vendors? Local County Government Other Non-Applicable Local County Government 8.5c who processes benefit payments to bulk fuel vendors? Local County Government Other Non-Applicable Local County Government 8.5d Who performs installation of weatherization measures? Community Action Agencies Include a current list of subrecipient(s) name, main office address (do not list P.O. Box), phone number, county(s) served, Congressional District, and UEI number. If any of your LIHEAP components are not centrally-administered by a state agency, you must complete questions 8.6, 8.7, 8.8, and, if applicable, 8.9. 8.6 What is your process for selecting local administering agencies? 53 Counties (51 county offices) organized into 19 Human Service Zones By North Dakota Century Code, North Dakota is a state supervised, county administered program. Section Powers and duties of the department - 8. states, “To act as the official agency of the state in the administration of the home energy a program; to direct and supervise human service zone administration of that program; and to take such actions, give such directions, and adopt such r to review in the courts of this state, as may be necessary or desirable to carry out this subsection. For purposes of the administration of the energy as program, funds are obligated at the earlier of the time a written commitment is made to pay a vendor or contractor for services or supplies delivered delivered, or at the time payment is made to a vendor or contractor for services or supplies delivered or to be delivered. The provisions of this subse concerning obligation of funds apply to payments and commitments made on or after July 1, 1991. The department with the consent of the legislativ the budget section if the legislative assembly is not in session may terminate the program if the rate of federal financial participation in administrativ decreased or limited to less than fifty percent of total administrative costs, or if the state or counties become financially responsible for all or a porti of energy assistance program benefits. Any request considered by the budget section must comply with section 54-35-02.9” CAAs (7): The Department of Commerce utilizes the following process in accordance with 10 CFR 440: §440.15 Subgrantees. (a) The grantee shall ensure that: (1) Each subgrantee is a CAA or other public or nonprofit entity; (2) Each subgrantee is selected on the basis of public comment received during a public hearing conducted pursuant to §440.14(a) and other findings regarding: (i) The subgrantee's experience and performance in weatherization or housing renovation activities; (ii) The subgrantee's experience in assisting low-income persons in the area to be served; and (iii) The subgrantee's capacity to undertake a timely and effective weatherization program. (3) In selecting a subgrantee, preference is given to any CAA or other public or nonprofit entity which has, or is currently administering, an program under this part or under title II of the Economic Opportunity Act of 1964, with program effectiveness evaluated by consideration of factors not necessarily limited to, the following: (i) The extent to which the past or current program achieved or is achieving weatherization goals in a timely fashion; (ii) The quality of work performed by the subgrantee; (iii) The number, qualifications, and experience of the staff members of the subgrantee; and (iv) The ability of the subgrantee to secure volunteers, training participants, public service employment workers, and other Federal or State t programs. (b) The grantee shall ensure that the funds received under this part will be allocated to the entities selected in accordance with paragraph (a) section, such that funds will be allocated to areas on the basis of the relative need for a weatherization project by low-income persons. (c) If DOE finds that a subgrantee selected to undertake weatherization activities under this part has failed to comply substantially with the p the Act or this part and should be replaced, such finding shall be treated as a finding under §440.30(i) for purposes of §440.30. (d) Any new or additional subgrantee shall be selected at a hearing in accordance with §440.14(a) and upon the basis of the criteria in paragr section. (e) A State may terminate financial assistance under a subgrant agreement for a grant period only in accordance with established State proce provide to the subgrantee appropriate notice of the State's reasons for termination and afford the subgrantee an adequate opportunity to be heard. 8.7 How many local administering agencies do you use? 19 8.8 Have you changed any local administering agencies in the last year? Yes No 8.9 If so, why? Agency was in noncompliance with Grant recipient requirements for LIHEAP - Agency is under criminal investigation Added agency Agency closed Other - describe 8.10 If a subrecipient is no longer providing LIHEAP, are you aware of prior-year LIHEAP funds being mismanaged or misspent? Yes No 8.10a If yes, please explain. 8.10b If you are aware, were other federal programs impacted such as CSBG, SSBG, Head Start, TANF, and Department of Energy Weatherization funding, etc. Yes No 8.10c If yes, please explain. If any of the above questions require further explanation or clarification that could not be made in the fields provided, attach a document with said explanation here.