Scheduled Intentional Program Violation Meeting 400-28-162-20

(Revised 8/1/2023)

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After completing the SFN 1940 , TANF/SNAP/CCAP Notice of Suspected Intentional Program Violation, the Human Service Zone (HSZ) must schedule a meeting with the individual to discuss the suspected Intentional Program Violation (IPV) within two weeks using a system generated correspondence notice.

If the correspondence notice is returned as undeliverable or with no forwarding address, the IPV must continue to be pursued.

If the individual fails to attend the scheduled meeting without satisfactory explanation or the correspondence notice is returned as undeliverable or no forwarding address, within three days after the meeting, the HSZ must mail a copy of the SFN 1940 to the individual and the original SFN 1940 along with a letter detailing the violation and copies of all evidence of the suspected IPV to:

Appeals Supervisor, Legal Advisory Unit N.D. Department of Health and Human Services 600 East Boulevard Avenue, Dept. 325 Bismarck, ND 58505-0250

If the individual attends the scheduled meeting the HSZ must:

Provide the individual with a copy of the SFN 1940;

Provide the individual with a DN 1087 - Legal Service Organizations;

Discuss the suspected IPV.

If it is determined that no violation has occurred, SFN 1940 must be placed in the file with a notation that it was not forwarded for further action and a summary of the explanation given by the individual.

If the HSZ believes the violation did occur and the individual does not have a satisfactory explanation the county must explain the following options to the individual:

Sign Waiver A – Which allows an individual to admit to the facts and accept the disqualification period; Sign Waiver B – Which allows an individual to accept the disqualification without admitting to the facts; Request an administrative disqualification hearing.

The HSZ must explain signing Part A or B of the Waiver of Hearing will result in specific program disqualification time periods and penalties.

A signed waiver is a statement that the individual has been informed a disqualification penalty will result.

If the individual suspected of an IPV is not the head of household (PI), the head of household must also sign the form.

If the individual suspected of an IPV:

Chooses to sign the Waiver of Hearing: Provide the individual a signed copy of SFN 1940. Mail the SFN 1940 along with a letter detailing the violation and copies of all evidence to:

Appeals Supervisor, Legal Advisory Unit N.D Department of Health and Human Services 600 East Boulevard Avenue, Dept. 325 Bismarck, ND 58505-0250

The SFN 1940 must be sent to the Appeals Supervisor immediately after the individual signs the SFN 1940. The SFN 1940 will be reviewed by the appeals supervisor and state program staff. The state office will notify the county of the date of the disqualification will be imposed and the length of the disqualification.

Chooses not to sign the Waiver of Hearing: Give the individual a copy of the SFN 1940. Explain that a hearing will be held by telephone unless the individual requests an administrative law judge will be present. Mail the original SFN 1940 along with a letter detailing the violation and copies of all evidence of the potential IPV to: Appeals Supervisor, Legal Advisory Unit N.D. Department of Health and Human Services 600 East Boulevard Avenue, Dept. 325 Bismarck, ND 58505-0250

The SFN 1940 must be sent to the Appeals Supervisor within three days after the meeting is held.