Notices 400-28-140

(Revised 10/1/20 ML #3574)

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NDAC 75-02-01.3-02

NDAC 75-02-01.3-03

The family must be notified with a Child Care Assistance Program (CCAP) notice whenever assistance is denied, pended, or closed, providing them the opportunity for a fair hearing .

Notices are mailed the next business day following the process date.

Advance or adequate notice is not required in Child Care Assistance program.

Following is a listing of notices for CCAP:

Child Care Certificate - issued to the caretaker and provider when an eligible child has been associated to a provider. Each time an association is updated, a copy is mailed to the caretaker and the provider who is affected.

If an association is updated and there are multiple providers for the eligible children, an updated certificate is only sent to the provider whose certificate has been updated.

Payment Notification - - informs the caretaker that a payment has been processed. The notification displays the child's name, amount over state rate, family monthly co-pay, amount recouped, and amount being paid by the CCAP.

Remittance Advice – informs the provider that a payment has been processed to them. The notification displays the caretakers name, child’s name, service month, family monthly co-pay, amount recouped, amount being paid by the CCAP, and how payment will be made.

Household Closing – sent to all providers listed on the certificate when a case closes. This informs the provider that case is closing and that any services charged after the case closure date will not be paid by CCAP.

Provider Closing – sent to the household when the provider is closing.

Correspondence – sent to the household when one of the other notices is not appropriate.

Notice of Eligibility Determination - sent to the household when an application or review is approved, denied, when there is a change in eligibility or when CCAP is closing. This notice informs the household of the maximum income amount that can be received for the household size.

Notice of Claim – informs the household or provider of the amount of the overpayment, the reason for the overpayment and the recoupment method.

Underpayment Notification (Extra Benefits) – informs the household of the amount of the underpayment, and the reason for the underpayment.

Intentional Program Violation - Informs the household or provider once an IPV has been imposed and of the disqualification period.

Additional Information - sent to a household when requesting information that requires verification that needs to be provided by the household.