Child Care Request for Payment 400-28-130-05

(Revised 4/1/2026 Release 26.2 )

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NDAC 75-02-01.3-06

Child care costs are paid based on enrollment of the child, however a child must attend a minimum of 40 hours for a provider to be eligible for a payment. Enrollment amounts for each child must be reported in the Provider SSP by the provider.

Children who are not in school may have months where they attend less than 40 hours. If a child attends less than 40 hours in a month, payment may be issued based on actual time attended.

EXCEPTION: Children who need care before/after school may not be able to attend 40 hours every month; payment can still be issued if the child is there a minimum of 20 hours. If a child attends less than 20 hours in a month, payment may be issued based on actual time attended.

EXCEPTION: Providers must charge based on actual time attended for drop-in care to be eligible for a payment in which a child does not attend 40 hours a month.

It is the responsibility of the provider to certify in the Provider SSP that the child that they are requesting payment for are still enrolled in their care every month. All children need to be certified by the 25th of the month prior to receive payment by the first of the following month.

The system will use the determined level of care and amounts charged by the provider to issue the correct payment amount. Co-payment amounts are then subtracted from the determined payment amount.

If the provider charges an amount that is over the state max rate for the determined level of care, CCAP will continue to pay up to the state maximum rate based on the determined level of care. It is the responsibility of the household to report when there is an increased need in child care hours.

If the provider charges an amount less than the state max rate for the determined level of care, CCAP will pay based on the actual enrollment cost entered into the SSP. This may result in a payment that is less than state maximum rate.

The provider must keep monthly attendance reports that must be submitted through the SSP. Attendance records must be submitted before the certification of the child in the following second month. Providers can submit their own attendance records or can complete a SFN 1220.Attendance records must verify the child attended the minimum of 8 hours for each child paid.

If attendance records are not being submitted, future payments will not be issued.

Example: Provider certifies child is enrolled for the month of November. Provider has until end of January to submit an attendance record for the month of November. If provider has not submitted attendance records for November, the provider SSP will not allow certification for any future months beginning the month of February.

The family is responsible to report the use of new provider timely for the following months payment. When a household uses multiple providers or changes to a new provider in the current month, the household is responsible for making the appropriate payment arrangements with their providers. A household who changes providers after payment has been issued to a provider for a service month, may not be eligible for an additional payment for that service month.

Only one full-time payment will be issued per child, per month. If a household changes providers after payment has been issued to a provider for a service month, and the child attends a minimum of 40 hours, the additional provider reported will only receive up to a part-time payment.

If a household changes providers after payment has been issued to a provider for a service month, the additional provider reported will only receive up to a part-time payment, and the first provider may be responsible to return the payment. In these cases, another full-time payment will not be issued.

Note: For households who have two associated providers, if a change in providers is reported for a service month in which payments have already been issued, the newly reported provider will not be eligible for a payment until the following month, even if the child did not attend the minimum required hours. Overpayments may be established when appropriate.

The family is responsible for the costs of child care to the provider that exceeds the Level of Care determination on the certificate for the payment month.