Page 2

FOOD AND NUTRITION SERVICES CERTIFICATION CLAIMS Agency Error (AE) Claims

2 Section 810 Change #3 2017 September 20, 2017 4. A Date of Discovery must be entered into EPICS within 180 days from the Creation Date. Once a DSS-1682 is completed, the Date of Discovery must be entered into EPICS. Claims must then be established within 180 days from the Date of Discovery.

E. Establish a claim, regardless of the amount, if Quality Control discovers the overissuance.

F. Do not establish a non-QC overissuance that is $125.00 or less unless at least one debtor is currently participating in FNS. The $125.00 threshold applies unless your local agency has a State-approved Claims Management Plan with a different threshold amount.

When a claim is established and there are multiple debtors, enter all debtors in EPICS whether they are participating in FNS or not on the same day the claim is established.

810.02 DETERMINING THE FIRST MONTH OF OVERISSUANCE

A. The Simplified Reporting Category applies to all FNS units except for:

1. A SNAP FNS unit.

2. A Transitional FNS unit.

Refer to Section 400 for Simplified Reporting Category.

B. Apply the following rules to determine the first month of overissuance. The first month of overissuance cannot be later than two months from the month in which the change in household circumstances occurred if the FNS unit was required to report the change within 10 days of their knowledge of the change.

1. Applicant Households (Initial and Reapplications)

The first month of overissuance for information known by the agency at the time of application is the first month of the certification period.

2. Recertifications (Timely and Untimely)

The agency is required to act on all information known to the agency at the time of certification. The first month of overissuance is the first month of the new certification period. This includes information available through the Income and Eligibility Verification System (IEVS) matches, ACTS, Work First, and NC FAST.

3. Ongoing Cases

a. The first month of overissuance is the first month affected if the change had been acted upon timely.