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d. Caseworkers must document the evaluation for any transfers that may have occurred at recertification or a report that a transfer has occurred.
2. Request bank statement, investment and other financial document records for the 60 months prior to the starting point.
a. For MAABD, complete the AVS system request and follow applicable policy for allowing appropriate time for returned results. Follow up with the a/b utilizing the DHB-5097 Request for Information to request items not available in AVS.
b. For MAGI, requests must be manual. A DHB-5097 Request for Information must be sent to the a/b allowing 12 days to provide all financial records.
3. Check all property records or request copies of deeds, if not available online, to show current or past ownership of all real property owned in the lookback period by the a/b or the a/b’s spouse. Also review records of parents of the a/b, and of the a/b’s spouse. 4. Review Division of Motor Vehicles (DMV) records. 5. If any portion of the lookback period is unavailable via electronic data sources:
a. Request bank statements, investment accounts, and other financial documents that can verify the a/b’s (and spouse’s) assets for the entire lookback period. The local agency is responsible for obtaining this information if the a/b is not able to provide it. (1) It is the responsibility of the a/b to provide the local agency with enough information to pursue obtaining the required documentation. (2) As a last resort, when no other method of verification has been successful, accept at a minimum all of the following:
• a financial document for the month of application, and • a financial document for the month prior to the month of application, and • a financial document for the first and last month of the lookback period, and • a financial document for at least one month from each twelve months in between. (3) The local agency should use the DSS-3431, Request for Financial Information, to request information from a bank or other financial institution. In lieu of financial statements for the lookback period, the local agency may choose to request any of the information in (2) from