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North Carolina Department of Health and Human Resources AGED, BLIND, AND DISABLED MEDICAID MANUAL MA-2221

COUNTY RESIDENCE

REVISED 11/01/11 – CHANGE NO. 17-11

(V.C.2.) EXAMPLE: On October 18 the recipient notifies the first county of a move to the second county. The certification period is checked to determine if a review is due. The certification period ends in February. The transfer letter is mailed on October 26. The county transfer is keyed on the same day. The transfer is effective December 1.

3. You may key a county transfer through the last working day of the month.

4. Managed Care coverage is automatically terminated by EIS on the last day of the month prior to the ongoing month. See EIS 3500, Transfers for Active Cases.

D. Completing the Transfer Letter

Complete the DMA-5154, County Transfer Letter, on the same day that the county transfer is keyed.

1. Give the original to the client if he is in the agency or mail if notification was by telephone call or letter.

2. Send a copy of the transfer letter, along with a copy of the most recent case profile to the second county.

3. File a copy in the eligibility record.

E. Entering a Facility After Reporting Move to Another County

If a recipient moves to another county in a private living arrangement and then enters an institution/facility in the second county prior to the effective date of the county transfer, continue the county transfer as proposed.

F. Medicaid ID Cards

1. A change in the recipient’s address alone will not result in issuance of a new Medicaid ID card. However, if the individual is enrolled in Carolina Access/Community Care of North Carolina, his primary care provider (PCP) will likely change when he changes counties. After the new PCP information in entered into EIS, the individual will be issued a new Medicaid card with the revised PCP information as well as the recipient’s new address.

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