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c. Inform the office or individual responsible for collecting the fee of the date by which the fee must be paid and the date when the caseworker must be informed of payment or nonpayment.

3. Payment/Collection/Notification

a. Each local agency is responsible for establishing procedures for collection of enrollment fees.

(1) Determine which methods of payment (i.e. cash, money order, certified check) are acceptable. Do not accept a non-certified check in payment.

(2) Partial payment is not allowed. The entire fee must be paid prior to approval of the application.

b. Determine what office and/or person(s) are responsible for collection of enrollment fees for HCWD. This decision must be communicated in writing to all eligibility staff responsible for HCWD determinations.

c. Establish procedures for communication between the caseworker and the fee collector for:

(1) Identification of case/individuals who must pay an enrollment fee, and

(2) The amount of the fee due, and

(3) The date by which the fee must be paid, and

(4) The time frame and method for notification to the caseworker that the fee has been paid, or

(5) Notification that the a/b refused to pay or failed to pay the fee by the date due.

d. The enrollment fee may be paid with funds provided by individuals or organizations other than the applicant, including county funds.

4. Decision Following Payment or Non-Payment

a. Upon receipt of notification from the fee collector that the enrollment fee has been paid, authorize eligibility.

b. Upon receipt of notification from the fee collector that the a/b refused to pay the fee or failed to pay the fee, deny the application. If it is a recertification, terminated after timely notice. Refer to MA-2420, Docusign Envelope ID: B8C63DC7-7367-4210-853E-B7B004802EE4