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Subsidized Child Care Assistance Program Policy Manual Chapter 8. Parent fee REVISED 04/27/2026 6

parent fees to private paying recipients and parents receiving subsidies.

If there are unpaid parent fees, the provider must indicate the amount of unpaid parent fees. The recipient is only responsible for paying one month of unpaid parent fees to receive a new voucher. Any additional months that the provider has not collected any outstanding parent fees will not be considered when issuing a new voucher. Only the parent fee amount is considered when there are unpaid parent fees. Additional charges from the provider, such as late fees, are not included when issuing a new voucher.

2. When a provider consents to a repayment arrangement, it is the provider’s responsibility to collect payments. Upon notification that a repayment arrangement has been made, the recipient is issued a new voucher. However, if the recipient later fails to complete the entire repayment agreement, the recipient’s voucher continues and the voucher is not revoked. 3. If an applicant/ recipient has failed to pay their monthly parent fee, the provider must notify the LPA of the unpaid fees, and the following guidelines must be followed:

i. The provider must indicate the amount that is unpaid immediately and may request that services be terminated for non-payment of parent fee. The unpaid parent fee is limited to one month. Any additional months the provider has not collected the parent fee from the family will not be held against the family in order to obtain a new voucher. ii. If the provider requests the termination of the Plan of Care, the child care worker must issue a Child Care Action Notice (DCD-0450) to both the recipient and provider, indicating that the arrangement is being terminated at the provider’s request for failure to pay parent fee. One month of parent fee must be paid in full or satisfactory arrangements made between the recipient and provider for repayment before