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Subsidized Child Care Assistance Program Policy Manual Chapter 8. Parent fee REVISED 04/27/2026 4

4. Collection of past due parent fees are limited to 1 month prior to the provider’s request for termination of services. Refer to Section C., 3 below regarding termination of child care arrangements when Parent fees are not paid. 5. When a recipient contacts the DSS/LPA and requests to end care or change child care providers, the child care worker must contact the child care provider to ensure there are no past-due parent fees.

If the child care worker attempts to contact the provider but the provider cannot be reached, the child care worker must document all attempts to contact the provider prior to issuing a new voucher. 6. When a provider contacts the DSS/LPA to report unpaid parent fee and requests to terminate services, the child care worker must issue a Child Care Action Notice to terminate the Plan of Care according to Chapter 11 III.B.2. ii. of the SCCA Policy Manual and must document the case of the amount of unpaid Parent fee and the reason why the Plan of Care is being terminated. If the provider confirms unpaid fees but does not wish to terminate, the caseworker must document the amount owed, the provider’s decision to continue services and any payment arrangements, if known. Child care expenses affect the Work First, FNS and Medicaid benefits a family is eligible to receive; therefore, the child care worker should notify the Work First, FNS and Medicaid unit(s) of any parent fee assessed, the effective date and any changes in the parent fee. A copy of the Child Care Voucher (DCDEE-0446) or Child Care Action Notice (DCDEE-0450) can serve as the means of notification. B. Responsibilities of the Applicant/Recipient

1. The applicant/recipient is responsible for paying the Parent fee for child care assistance directly to the child care provider. Recipients may voluntarily report changes. Voluntary reporting made