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Subsidized Child Care Assistance Program Policy Manual Chapter 8. Parent fee REVISED 04/27/2026 13

emergency situation).

• Parent fee is not applied to correct child. • When there is more than one PDC created, only the higher parent fee is assessed, and the worker must make a manual adjustment on the lower parent fee to $ 0. For example: A mother and her boyfriend apply for SCCA for their mutual child and her child. The boyfriend’s income is countable for their mutual child but not her child. When NC FAST creates two PDCs for each child, each PDC will have a parent fee. Only the higher parent fee is assessed. The worker must adjust the lower parent fee in the other PDC to $0. • When a child has two Plans of Care due to needing care at two different providers during the same time- period, the parental fee is assessed at 100%. For example: The parent works 16-hour shifts and utilizes a separate provider for 1st shift care and 2nd shift care. The child needs 50% care at one facility and 50% at another. Additionally, if a child needs 50% at one facility and 75% care at another, or 75% care at one facility and 75% care at another, the parent fee is assessed at 100%. Manually adjust to assess the 100% parental fee at the facility that provides the highest level of care. If both facilities provide equal levels of care, the worker will select one of the facilities to receive the 100% parental fee.

Child care workers should refer to the SCCA Job Aid Update Parent Fee and the SCCA Job Aid Manual Adjustment Job in order to make necessary changes when one of the above-mentioned scenarios occurs. This functionality should not be used to resolve defects or any other issues unless it has been approved by DCDEE. There are additional options in NC FAST for making manual parent fee adjustments, but these should ONLY be used if the child care worker is given direct guidance from DCDEE. If additional scenarios are approved by DCDEE, this will be communicated to child care workers by DCDEE and NC FAST communications.