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Subsidized Child Care Assistance Program Policy Manual Chapter 8. Parent fee REVISED 04/27/2026 11

contact their child care worker to discuss their situation and provide information. The worker then determines if this is an approved hardship and approves the Provider payment for these days. Refer to Chapter 16, page 6, Item 2, Hardship Cases and Unusual Circumstances.

NOTE: The full-time monthly and daily parent fee should be shown on the voucher.

D. PARENT FEE WITH DIFFERENT PLANS OF CARE

Sometimes varying child care arrangements are needed because of different work schedules. When a parent/responsible adult work schedule is unusually long, two types of child care arrangements or extra hours of care in the same arrangement may be needed. In either situation, the child care worker assesses the Parent fee based on 10% of the family’s monthly gross income.

There may be instances where the Plan of Care creates a need to change between two providers. A parent/responsible adult may work a varying work schedule of both daytime and nighttime hours. Some months, the daytime arrangement is used more, and other months, there is more need for nighttime care. In this situation, the child care worker will select the facility/provider where care is required for the most hours to collect the parent fee rather than trying to split the Parent fee between providers. For example, a child may need 50% care at one provider and 50% care at another provider to cover the parent’s long shift which covers 1st and 2nd shift. Additionally, if a child needs 50% care at one facility and 75% care at another, or 75% care at one facility and 75% care at another, the parent fee would be assessed at 100%. Manually adjust to assess the 100% parent fee at the facility that provides the highest level of care. If both facilities provide equal levels of care, the worker will select one of the facilities to receive the 100% parent fee.