Page 48

Subsidized Child Care Assistance Program Policy Manual Chapter 7. Family Definition and Determining Income Eligibility Revised 08/01/2024

48

The recipient’s written statement should be the last resort after all other attempts to obtain verification have been exhausted. The child care worker must enter detailed documentation as to why the recipient's statement is being used and why other methods were not used.

Note: The DSS/LPA must assist the applicant or household in obtaining verification as needed.

X. VERIFICATION OF INCOME TYPES

The applicant/recipient’s income is the “evidence” used to determine eligibility. The family applying for SCCA must meet income eligibility requirements to be approved for services unless the service is available without regard to income (to support care needed for CPS or CWS). In all instances, child care workers must document verification of income. Refer to Chapter 04: Application, Eligibility Determination and Documentation.

Verification of all income is required at: 1. application, 2. annual redetermination, 3. if there is an increase in income that exceeds 85% SMI (this should NOT include irregular income fluctuations), 4. if a recipient voluntarily reports a change in employment and allows a decrease in income.

A. Income Types and the Verification Hierarchy

The following lists the verification methods and hierarchy for each of the standard income types. The verification methods are in descending order when electronic verification is not available or is not the most current.