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Subsidized Child Care Assistance Program Policy Manual Chapter 7. Family Definition and Determining Income Eligibility Revised 08/01/2024

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IX. VERIFICATIONS Verifications are used to support evidence in the determination of SCCA program eligibility. The purpose for verification is designed to prevent and/or identify fraudulent misrepresentation and under/overpayments. Income verification must be completed before a case can be opened. Adequate verification requires that the applicant/recipient presents sufficient information so the child care worker can make accurate calculations that reflect the applicant/recipient’s current income or to accurately determine an average monthly income in those cases where income fluctuates significantly. It is important for the applicants/recipients to understand they are certifying the accuracy of the information when they sign the application. The child care worker must assist the applicant or household in obtaining verification as needed. The child care worker must have every check stub received during the base period month. If every check stub is not available, the child care worker must accept any reasonable documentary evidence if the verification adequately proves the information provided on the application. Child care workers must provide detailed documentation of why the child care worker used what they used. Note: Do not verify the county residency, citizenship, or age of the child as it is not a requirement for SCCA. Refer to Chapter 4 for additional information.

A. There are four main sources of verification that can be used when determining eligibility.

1. Electronic Verifications (the work number) are the best tool for calculating gross monthly income. In addition to showing the name of the employer, the date of pay and gross income earned, this document can provide other valuable information which helps the child care worker make an accurate calculation.