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Subsidized Child Care Assistance Program Policy Manual Chapter 7. Family Definition and Determining Income Eligibility Revised 08/01/2024

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2. Calculating Regular ongoing income: Income that the household has been or expects to receive on a regular, ongoing basis. This income can fluctuate across pay periods, so the child care worker should use all representative (full) pay received in the base period to average gross income across pay periods to determine the amount of gross income available to the household for each pay period. i. Calculation: averaging the representative income to establish an accurate representation of the income expected to be received each pay period. ii. Determine the total gross income for each pay stub received during the base period. iii. Determine the number of pay dates. iv. Divide the total gross income by the number of pay dates; do not round.

If the base period contains a pay period of $0 that is representative of the regular ongoing pay use $0 in your averaging.

If the $0 pay is not representative, then do not use that pay period and thoroughly document the reason the income is not representative in the case notes.

The following formula is used to convert average incomes to a monthly amount: • If received weekly, multiply by 4.3 • If received biweekly, multiply by 2.15 • If received semi-monthly, multiply by 2 • If received quarterly, divide by 3 • If received monthly, use the monthly gross • If received semi-annually, divide by 6