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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

5 • Vulnerable Populations. Vulnerable Populations include families experiencing homelessness and children with special needs according to McKinney-Vento Homeless Assistance Act. Living Situation: If a client is homeless, select Lacks Fixed Nighttime Address, Hotel/Motel, or Place Not Designated for Sleeping as the client’s living situation.

Refer to Attachment 1 Living Arrangement Fact Sheet & the SCCA – Homeless Living Arrangements Job Aid for more information on homeless selections.

VI. APPLICATION REQUIREMENTS

A. Form Requirements

All individuals who request Subsidized Child Care Assistance must be allowed to sign an application unless the county does not have sufficient funding to serve additional applicants/recipients. When either funds or child care spaces are not available and services cannot be provided immediately, counties are required to establish and maintain a waiting list.

A formal request for Subsidized Child Care Assistance must be initiated by completing the application in NC FAST by the designated staff person. All applications for Subsidized Child Care Assistance will be processed through NC FAST.

The recipient will be required to sign the last page of the Intake Application that is generated in NC FAST. The NCFAST-20009 Recipient Responsibilities must be signed by the applicant/recipient.

When the parent or responsible adult of a child ages 0-5 years applies or recertifies for SCCA, the child care worker will provide the recipient with resources about developmental screenings. If the eligibility determination does not occur during an office visit, the child care worker will mail developmental screening information to the recipient. Once the developmental screening information is shared with the parent or responsible adult, the child care worker must document this information in