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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

34 ii. Workers must document if /when they requested information and if they followed-up on incomplete or missing information and the outcome. E. Other supportive documentation, if applicable, must include:

1. Written documentation of information verified from the WFFA/FNS tab on the evidence from the integrated case.

2. Written referral from the foster care worker to support the need for care indicating placement of the child in a licensed foster home or with an adult other than their parents.

3. Information about the payment of a special needs supplemental rate that is not included on the Child with Special Needs Additional Expense Documentation form (DCDEE-0454A).

Refer to Chapter 5 Establishing Need and Plan of Care for additional information regarding Work First.

NOTE: If an applicant/recipient request copies of their records, the DSS/LPA may share copies of the record. Copies include the application, voucher, Child Care Action Notices, etc. However, information in the record from third party sources should not be provided as copies to the applicant/recipient but they should have access to view them.

Refer to DCDEE-0473 SCCA Sample Narrative and Documentation Form and the Job Aid – SCCA – Narratives in NC FAST for additional information regarding Documentation.

XV. RECERTIFICATIONS

A. Recertification Application Submission

If an applicant/recipient submits a signed recertification document (NCF20106) after the last day of the certification period and during the