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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

25 of the children is placed with a new foster parent outside of the sibling group, that child must be the case head on their own case.

The worker will maintain their cases individually even if they later rejoin the sibling group.

1. Foster Care Referrals & Evidence

The worker must record referrals as Program Referral evidence on the Evidence Dashboard. Foster Care Program Referral evidence requires verification such as the written referral, signed by the foster care worker or their supervisor. Program Referral evidence ensures NC FAST applies foster care status to policy rules on the application and case.

When a case due for recertification contains Program Referral evidence, both a new Foster Care referral and SCCA – Program Referral evidence is required. The worker must update the Program Referral evidence with information from the new referral and then keep the new referral on file. This involves end dating the current program referral evidence and creating new Program Referral evidence. The child care worker must record the need type and schedule of care in the Plan of Care evidence and the Plan of Care start date must be the start date of the new certification period. The completed Foster Care Referral functions as verification of the selected need type; no additional verifications evidence, such as paid employment, earned income or student evidence, are required.

Workers can continue to use the same Plan of Care evidence that was used when the case began unless changes need to be made. Document thoroughly that a new referral was obtained and the dates on the referral must line up with the recertification date.

2. Foster Child Transition to a New Living Situation