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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

23 The application is entered into NC FAST and approved. The recipient will then have 30 days to provide all needed documentation to support their eligibility for child care services. Failure to submit required documentation within 30 days will result in termination. If the recipient provides the required documentation within 30 days and is found eligible for child care services, a parent fee is then established based on the documentation provided. This is not considered an increase in parent fee during the 12-month certification period because the income is being assessed at initial eligibility determination. If the application has already been approved and child care services have started, the parent fee will be assessed after a 10-day notice and effective the first of the next month.

If it is determined that the applicant is not eligible for child care services once all required documentation has been submitted, the child care case must be terminated with a 10-day notice provided to the recipient and the child care provider.

A 10-day notice must also be provided if a recipient does not provide the required documentation to support his or her eligibility for child care services by the end of the 30-day time period. If either of these situations occur, the child care provider shall be paid for services provided based on the start date on the voucher through the last day of the 10-day notice.

Any payment made to the child care provider prior to the final eligibility decision shall not be considered an error or an improper payment and shall not be recouped from the provider. Refer to the Homeless Living Arrangements Job Aid.

G. Applications for Federal Land Trust

During the application process for Federal Land trust, the child care worker will select yes or no in NC FAST if the applicant/recipient states they live on a tribal reservation.