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Subsidized Child Care Assistance Program Policy Manual Chapter 4. Application, Eligibility Determination & Documentation

REVISED 04/27/2026

16 A. Application Submission

The electronic application is completed in NC FAST by the worker. Exceptions to this are only when foster care referrals are received by the worker and when an applicant/recipient completes a mail-in application. In these cases, the SCCA Application (DCDEE-0456) is utilized and subsequently entered in NC FAST.

Applicants/recipients may submit a SCCA application by mail, fax, or email, or in person. Applicants/recipients may also complete a face-to-face application with a worker at the local DSS/LPA.

1. Mailed Applications

When an application is submitted by mail, the date the agency receives the application will be the first day of the certification period and the date entered in NC FAST as the application date regardless of when the application was signed and dated.

2. Faxed or Emailed Applications

When an application is submitted by fax or email and the documents are legible, the application shall be accepted. The date the agency receives the application by fax or email will be the first day of the certification period and the date entered in NC FAST as the application date regardless of when the application was signed and dated.

If a faxed or emailed application is not legible, the county worker must contact the applicant and request that the application be resubmitted in a legible format. The date the application is resubmitted and legible will be the first day of the certification period and the date entered in NC FAST as the application date regardless of when the application was signed and dated. If a faxed or emailed application is not accepted via fax or email, the county worker must