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1. The names, addresses, SSNs, or other identifying information of applicants for or recipients of the LIHEAP (unless excepted under the paragraphs below). 2. Information related to the social and economic conditions or circumstances of a particular individual. 3. Department evaluation of information about a particular individual; and 4. Medical data, including diagnosis and history of disease or disability, concerning a particular individual.

The sub-grantees should not accept documents from LIHEAP applicants via email. The documents contain Personal Identifiable Information (PII) is not secure sent via email.

RESTRICTIONS ON USE OR DISCLOSURE OF INFORMATION: Disclosing information about applicants or recipients of LIHEAP is restricted to purposes directly connected with:

1. The administration of such aid. Such purposes include establishing eligibility, determining amount of assistance, and providing benefits to or on behalf of applicants and recipients. ARM 37.70.101. 2. Any investigation, prosecution, or criminal or civil proceeding conducted in connection with the administration of any such plans or programs; and 3. The administration of any other federal or federally assisted program which provide assistance (in cash or in-kind) or services directly to individuals based on need.

REQUEST FROM GOVERNMENT AUTHORITY, COURT, OR LAW ENFORCEMENT SUB-GRANTEE: Proper requests for information from a government authority, a court, or a law enforcement Sub-grantee will be honored and the information released along with a notification of the confidentiality of the information and the penalty for misuse of such information.

PROPER REQUEST: A statement in writing specifying the information desired and the use to which it will be put that is determined to be in accord with state and federal law by the Office of Legal Affairs.

COURT ORDER, SUBPOENA, and DISCOVERY: Information must be released upon the request of other persons in the context of an administrative or judicial proceeding by court order, subpoena, discovery, or the like. If, for example, an applicant's or recipient's case record or the sub-grantee is subpoenaed, the Office of Legal Affairs is available for assistance.

APPLICANT'S OR RECIPIENT'S CONSENT: Whenever possible, the department will attempt to obtain prior consent from the applicant or recipient. Notification will be given after the release of information in the following situations: