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70 | P a g e October 25 3.32 Reimbursement for Wood 1. Households using wood to heat their homes will be reimbursed based on submitted wood receipts, up to the maximum amount of benefit by the subgrantee issuing monthly manual benefit in CHIMES for each month of receipt.

Households will be eligible for future benefits, if reimbursed based on submitted wood receipts.

2. PAYMENTS TO A WOOD VENDOR:

The wood vendor can complete and sign the “Local Vendor Contract” (DPHHS- EAP-002) for the sub-grantee. The sub-grantee can make payments using one of the following:

a) The LIHEAP payment can be made through the sub-grantee to the wood vendor for the fuel account. The sub-grantee will manually issue a benefit reimbursement through CHIMES. b) The sub-grantee can reimburse the wood vendor with documentation of paid wood receipts for the fuel account or verification of an amount owing for the account. The sub-grantee would manually issue a payment through CHIMES.

Note: Requests for reimbursement of paid wood costs must be made to the Sub- grantee no later than June 20th. Failure to request reimbursement on or before June 20th will result in forfeiture of any remaining benefits for the heating season.

3. Households heating with wood may receive their benefit directly without payment receipt(s).

Households electing to receive direct benefits without payment receipt(s) must sign a waiver of all future current year LIHEAP benefits, including any benefits derived from changing address or fuel type except Emergency Assistance benefits as defined in ARM 37.70.901 and 4.7 Emergency Assistance. A copy of this waiver must be given, or at least offered, to the applicant. The sub-grantee must also sign and maintain the waiver in the case file and upload to Perceptive. (See Appendix B for DPHHS-EAP-006)

3.33 Reimbursement for Coal 1. Households using coal to heat their homes will be reimbursed based on submitted coal receipts, up to the maximum amount of benefit by manually issuing a benefit through CHIMES. 2. PAYMENTS TO A COAL VENDOR: