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documentation from Child Protective Services (CPS) is needed to verify the social security number. 3) For families where custody has been granted for children and Social Security Card is not available, if a social security number has been verified by another MDHS program or governmental agency documentation can be accepted. For subsequent services a physical card should be presented. The agency can assist in helping apply for card.

4) For newborns (less than 8 weeks old) who do not have a Social Security Card, the application can be processed without adding the child, but any income for the child must be counted when determining household income.

5) Subgrantees shall no longer keep copies of Social Security cards and Personal Identifiable Information (PII) documentation in clients’ files. These documents must be scanned into the Virtual ROMA system only and given back to the client.

B. Photo Identification Documentation 1) A photo I.D. is required for all household members eighteen (18) years of age and over. Acceptable documents include, but are not limited to: i. Driver’s license ii. State-issued I.D. iii. Passport iv. Military I.D. v. Employment I.D. vi. College/School I.D. vii. Tribal I.D. viii. Alien: Photo I.D. plus Alien Registration/Permanent Resident Card ix. Temporary Resident Card x. Voter Registration I.D. with photo 2) An applicant shall receive services even if an expired photo I.D is presented. However, the picture should be clear. Subgrantee should work with the applicant through case management or referral to obtain a valid I.D. Please do not take pictures of elderly/disabled/homebound clients in lieu of photo I.D.

C. Energy Bill

1) Applicants must present the energy bill to be paid, or subgrantee may access vendor portals to obtain the bill. If accessing from portal, make sure full bill is uploaded into Virtual ROMA.

2) The bill(s) must be in the name of the applicant (head of household) or spouse.