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Volume III | Chapter 10

10111 MISSISSIPPI [ TANF WORK PROGRAM - PAYMENT

Revised 02 - 01 - 11 1. Explain to the payee that checks will be mailed to the case manager for the next three months. The provider or designee will receive the check from the case manager. This process will assure proper receipt of checks. 2. Maintain a check receipt record for the payee for this time period and document the participant’s case record via the Participant Contact Record (PACR) screen. For the third and subsequent requests for duplicate checks within a 12-month period, follow the above procedures for six months. Charging Back of Checks If the case manager determines the check was cashed without the payee’s knowledge, the payee will decide whether further action should be taken. If the payee wishes to complete a Request for Duplicate Check, MDHS-EA-120, to request a duplicate check, the payee must complete an Affidavit Regarding Check Endorsement, MDHS-EA-120A, and file a police report. If the payee does not wish to request a duplicate check, the case manager will return the check to the Division of Budgets and Accounting, Client Services Unit, with a complete explanation for canceling the request for a duplicate check. A check that is paid on the basis of an illegal endorsement or if a duplicate check is negotiated, MDHS will return the check to the bank for credit. The bank will charge back the amount of the check to the party who first presented the check for payment. That party will be responsible for the recovery of any loss. MDHS will furnish copies of the check for comparison of the signature