Page 778

should be purchased. Work related expenditures must be justified and thoroughly documented in the case record. TANF funds cannot be used for medical services (i.e., physical exams, drug screening, etc.) Provider Agreements The regional director and case management staff will be responsible for contacting entities in their area to provide work-related expense items/services and execute a Work-Related Expense Payment Agreement, MDHS-EA-367. Agreements involving other state agencies will be executed by the Work Programs Unit staff. Payments for work-related expenses will be made to the provider. Refer to the JAWS User Manual, Chapter 13, Section 3, Work Related Expenses, for the system procedures to add a work related referral and expense record. Minimum Requirements The following minimum requirements must be met before a work-related expense item/service can be approved and paid: 1. The participant’s TANF Program Status (ICLI screen) and the TWP work activity (SPAC screen) must be open in order for the case manager to create and update a referral (T025), add an expense record and authorize the expense record to generate payment to the provider; 2. The work program participant must make a request for an allowable work-related expense item/service; 3. The case manager will initiate a Request for Work-Related Expense Item(s), MDHS-EA367A, form to verify that the expense item/service is an out-of-pocket expense required by the employer; 4. Upon receipt of a completed MDHS-EA-367A, the case manager will provide the participant with a Work Related Expense Referral, Notice T025/MDHS-EA-365D, to the appropriate provider. The case manager will clearly notate the items to be purchased, along with any limitations, e.g., three sets of clothing/uniforms (khaki pants, navy shirt), one belt (no studs or large buckle, one pair of shoes (steel toed boots, black/white athletic shoes, etc.) The component must be open to generate a T025; 5. The participant must deliver the Work Related Expense Referral, T025, (valid for 30 days) notice to the provider and receive the requested item(s)/service;

10021 Volume III | Chapter 10

6.

MISSISSIPPI [ TANF WORK PROGRAM - PAYMENT PROCESS: SUPPORTIVE SERVICES]

Revised 07 - 01 - 09