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Volume III | Chapter 9Volume III | Chapter 9

Attendance verification will be filed in the participant’s case record. If the component provider submits attendance forms containing attendance data for multiple persons, the forms must be filed in a central location that is accessible to the monitors and each case record documented accordingly, or copies may be made and the names of other participants blocked out prior to filing in electronic case records. Monitoring Component Closure The case manager is responsible for closing components timely. JAWS provides the case manager with the ability to review component assignments on-line and to add, change or close components. JAWS tracks scheduled and mandated component end dates and alerts the case manager when the end date is nearing so that proper action may be taken. 1. If the TANF case and the TWP activity closes while the participant is assigned to a non-paid work activity, the case manager will not provide further services to this individual. 2. When a conciliation, exemption or fair hearing is requested, the case manager will close the participant’s component/work activity in JAWS, if deemed necessary. 3. When a participant is referred to the case manager for placement in another TWP work activity, the case manager will close any assigned activities as deemed necessary. 4. When a TANF case closure (due to a sanction, earned income, youngest child turns 18, client’s request, etc.) or exemption request is received from MAVERICS, JAWS will process the closure at the end of the month and close all open TANF Work Program components and projected attendance records effective for the last day of the month. JAWS will project the attendance through the end of the participation report month. (When a TANF case closure record is received from MAVERICS and processed by JAWS, the TANF Program Status code field on the ICLI screen will display “CL” for case closure.) 5. Prior to closing a paid work activity via the MPAC screen, the case manager must close the projected attendance record effective for any Saturday prior to the system generated end date displaying on the MPRA screen. The TWP participation will be projected through the Saturday entered on the MPRA screen. NOTE: If the Saturday entered is the last Saturday in the participation report month, JAWS will project the attendance through the end of the participation report month.

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