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Any time the State becomes aware of a change (ongoing or anticipated to be ongoing) in an individual’s circumstances which requires recalculation of the family’s TANF grant and SNAP benefits, the projected participation hours must be recalculated. The case manager is required to make a change anytime an individual’s employment has been terminated, the work hours have been reduced or increased, or the individual has changed jobs. Changes may be reported by the individual at any time or at case review or through some other means. The case manager will verify the new information and take the appropriate case action, e.g., terminate or recalculate the projected participation, close the component, set up a conciliation, investigate a job quit or reduction in work hours, review the case for a voluntary quit violation, etc. Recalculation of work hours will be projected for a new six-month period. When a job quit is discovered for a TWP participant, the case manager will terminate the projected attendance record effective for the last Saturday of the participation report month in which the job quit was discovered. The projected attendance record for a transitional care will be terminated effective for the last day of employment, if possible, but no later than the date of discovery. TANF supportive services (TWP and transitional) must be terminated immediately upon receipt of information that a participant is no longer employed. The JAWS system will automatically generate a Request for Employment Verification (T024) notice on the eighteenth (18th) day in the last month of each projected time period for ongoing (TWP) cases. The T024 notice informs the individual that check stubs for the month requested must be provided no later than the tenth (10th) of the following month. When the T024 is generated, JAWS will also generate an alert to inform the case manager that the case must be reviewed and appropriate case action(s) taken, e.g., verification of continued employment must be provided, projected attendance must be recalculated, a new projection period must be entered, a conciliation appointment must be scheduled, supportive services must be terminated, etc. NOTE: Until this process is automated for transitional cases, the case manager will be responsible for sending a request for employment verification (similar to the T024) to transitional participants no later than the 18th day in the last month (third) of the projected time period. Monitoring Attendance Monitoring and tracking a participant through the JAWS system is crucial to the TANF Work Program. Attendance and wage information must be entered timely for the following reasons:

Revised 10-01-14

1. The participation rate calculation program runs at the end of the month for the previous Volume III | Chapter 9 month (i.e., January 31 for the month of December). Attendance for the previous calendar month must be entered in JAWS prior to the last work day in the current calendar month. Attendance entered after this date will not count in the participation rate calculation. JAWS monitors attendance for the TWP participants monthly. At the end of the month for the previous month (i.e., June 30 for May), JAWS will search for any participant who has not been satisfactorily participating (an average of 20 hours per week for a single custodial parent whose youngest child is under age six and an average of 30 hours per week if the youngest child is age six or older.) If attendance has not been entered, JAWS will assume that the TWP 9209