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Attendance Reporting and Monitoring Participants under age 20 who are enrolled in high school (verification required) and making satisfactory progress, based on progress reports and grades, will be allowed up to 8 hours attendance credit per day (Monday through Friday). This includes days missed due to predetermined holidays, breaks, staff development/teachers meeting, etc. A copy of the school’s yearly calendar should be filed in the TWP Temp Docs folder in the participant’s electronic case record. High school students are required to provide proof of enrollment, to the MDES interviewer as well any additional information requested by the MDES interviewer. Progress reports, and report cards to verify satisfactory progress and continued enrollment, as required by the case manager MDES interviewer. However, high school students are not required to maintain and submit weekly attendance reports. Students who are absent for more than three consecutive days must notify the case manager MDES interviewer and provide documentation (doctor’s statement for self or child, hospital records, obituary, etc.) verifying the reason within five (5) working days. The case manager will determine whether the absence is excused or unexcused and handle the case accordingly. The MDES interviewer will use the MDHS-EA-356D to report attendance information and the MDHS-EA- 387, TWP MDES/MDES Communication Form if the participant is deemed noncompliant. Attendance data for all participants, regardless of age, who are participating in GED activities, will be documented by the MDES interviewer and submitted to the MDHS case manager via form MDHS-EA-356B, TWP Sign-In Sheet , or the MDHS-EA-356D, TWP Participant Bi-weekly Attendance Report, whichever is applicable. The instructor/supervisor will review and sign the time sheets to validate the data. Completed forms MDHS-EA-356B will be submitted to the case manager and MDHS-EA-356 will be returned to the participant. Participants who are required to maintain form MDHS-EA-356 will forward the completed form to case management each Monday for the previous week or as requested. The MDHS-EA-356 will provide the participant’s name and social security number, the reporting period, a list of the activities, along with the actual time spent in each activity daily, weekly totals for each activity and the instructor’s/supervisor’s signature. The MDHS case manager will review and enter the attendance information in JAWS upon receipt. The MDES interviewer will review and validate all attendance information before submitting to the MDHS case manager. The MDES interviewer will determine when the TWP participant will report and/or submit attendance information. The case manager will use these forms to monitor weekly attendance, enter attendance data in JAWS, and take any other case action(s) deemed necessary, e.g., randomly follow-up with instructor/ supervisor to verify signatures, set-up a conciliation for unsatisfactory attendance, incomplete/inaccurate information or suspected fraud due to falsification of information, etc.

9121 Volume III | Chapter 9 [PROGRAM COMPONENTS: TANF WORK ACTIVITIES DEFINED] MISSISSIPPI [ PROGRAM COMPONENTS: TANF WORK ACTIVITIES DEFINED]

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