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MISSISSIPPI

Volume III | Chapter 9

9065 Literacy Assessment The purpose of the literacy assessment is to determine the literacy level of an individual in order to match the person to jobs requiring specific literacy levels. MDHS does not require literacy assessments. However, if an assessment is needed for job placement, the case manager will refer the participant to the local community/junior college for testing. Attendance Reporting Attendance data entered in JAWS must be supported by written documentation, e.g., sign-in sheets, attendance reports and job search logs. Under no circumstance will attendance data be entered in JAWS that is not documented on forms MDHS-EA-356A, MDHS-EA-356B or MDHSEA-395. Job search activities documented on MDHS-EA-395 must be randomly validated via the MDHS-EA- 395A process prior to reporting as attendance under the JRA/JRA component. Attendance documentation, due to volume, will not be scanned into the individual’s electronic case record. Hard copy attendance documentation will be maintained in a central location, and maintained according to the retention policy (a minimum of three years). Material will be filed alphabetically, by report month. Attendance files must be accessible to appropriate staff (regional, state office, monitoring, etc.) Job Readiness Activities - Actual time (minutes and hours) engaged in job readiness activities will be documented and monitored. However, only the minimum number of hours needed for the individual to meet participation for the report month will be reported under the JRA/JRA component assignment. All other hours will be tracked under the JRA/OTH component assignment. The job readiness trainer must maintain daily sign-in sheets (MDHS-EA-356B) to verify the participant’s daily attendance. A weekly attendance report (MDHS-EA-356A) will be compiled and submitted to case management each Monday for the previous week or as requested. The sign-in sheet(s) must provide the current calendar date, the county location, provider name, component type, participant names and signatures, participant case numbers/social security numbers and the arrival and departure times. The attendance report must provide each participant’s name, social security number/case number and the daily attendance data, along with the appropriate attendance codes (E-excused, Uunexcused, H-holiday). The class instructor will sign the daily sign-in sheets and attendance reports to validate the data reported. The case manager or job readiness trainer will use the attendance reports (MDHS-EA-